Fleet Coordinator

Fleetex360 is seeking a full-time Fleet Coordinator in Jeddah, Saudi Arabia, within the Fleet Operations Department, to support the day-to-day coordination and administration of fleet operations. Fleetex360 provides integrated fleet management, logistics and transportation, maintenance, and consulting solutions to businesses in Saudi Arabia, combining people, processes, and technology to help organizations improve fleet control, vehicle availability, operational performance, and cost efficiency. The successful candidate will coordinate vehicles, drivers, maintenance activities, workshops, suppliers, and fleet documentation while ensuring accurate records, timely follow-up, and smooth daily operations. Responsibilities include coordinating daily fleet activities and vehicle availability; maintaining accurate records of vehicles, assignments, and operational status; following up on vehicle movements, allocation, utilization, replacements, and operational issues; ensuring fleet records and documentation are updated; following up on preventive maintenance schedules, vehicle servicing, repairs, breakdowns, downtime, delayed or critical maintenance issues, quotations, and maintenance costs; coordinating with workshops regarding vehicles sent for maintenance and expected completion dates; maintaining maintenance and repair records; coordinating with drivers regarding vehicle assignments and operational requirements; monitoring driver attendance and availability; following up on driver-related issues and incidents; maintaining driver documentation and records; supporting driver performance and compliance monitoring; monitoring vehicle mileage and fuel records, assisting in identifying abnormal fuel consumption, maintaining fuel and mileage reports, and supporting vehicle utilization and cost monitoring; monitoring vehicle tracking and GPS information; following up on vehicle location and operational status when required; updating fleet information in Fleetex360 systems; supporting the implementation and daily use of the Fleetex360 fleet and CMMS platform; coordinating with workshops, leasing companies, rental companies, and other suppliers; following up on service requests and vehicle repairs; maintaining records of vendor activities and charges; escalating service delays or unresolved issues to management; preparing daily, weekly, and monthly fleet reports; maintaining vehicle files and operational documentation; tracking maintenance, fuel, accidents, violations, and other fleet activities; ensuring information entered into fleet systems is accurate and up to date; and providing required information to management and clients. Applicants should hold a diploma or bachelor’s degree in logistics, transportation, automotive, business administration, or a related field and have 2 to 4 years of experience in fleet, transportation, logistics, or a related operational role, along with a good understanding of vehicle and fleet operations, experience coordinating with drivers, workshops, and suppliers, good knowledge of Microsoft Excel and reporting, strong follow-up and coordination skills, good communication and organizational skills, and the ability to manage multiple tasks and operational priorities. A Saudi Arabia driving licence is preferred. Experience with fleet management systems, CMMS, GPS or telematics, vehicle maintenance coordination, leasing and rental fleets, last-mile delivery, transportation operations, fuel monitoring, fleet reporting, or KPIs will be an advantage. The ideal candidate is organized and detail-oriented, strong in follow-up, proactive in solving operational issues, comfortable working with drivers and external suppliers, good with data and reporting, able to work under pressure, and responsible and accountable for assigned tasks.

Education

Diploma Or Bachelor's Degree In Logistics, Transportation, Automotive, Business Administration, Or A Related Field

Experience

2 – 4 Years

Driving Licence

Required