Administrative and Office Coordinator
Job Description
Sonia Ashoor Cultural Design (SACD), a cultural interior design firm based in Amwaj Islands, Bahrain, is seeking a full-time Administrative and Office Coordinator. The role provides organized, responsible, and detail-oriented support to the Principal while managing the company’s administrative, HR, accounting coordination, and studio operations. Responsibilities include coordinating with the outsourced HR consultant on staff-related matters; assisting with employment contracts, HR documentation, and company visa and immigration procedures; supporting staff with HR policies and basic Bahrain Labour Law requirements; managing the Principal’s appointments, calendars, meetings, and travel arrangements; handling business correspondence and coordinating calls and appointments; assisting with confidential administrative and personal financial matters as authorized; preparing invoices, following up on payments, and maintaining petty cash records; assisting with monthly payroll preparation and accounting documentation; processing office-related online payments and coordinating with the outsourced accountant; maintaining organized filing systems, contracts, timesheets, expense reports, and company records; preparing correspondence for clients, suppliers, and other stakeholders; coordinating administrative requirements for the technical and design teams; maintaining material library catalogues and supplier databases; contacting vendors, requesting quotations, ordering material samples, preparing purchase orders, establishing supplier accounts, and negotiating competitive pricing.
Requirements
- Education
- Bachelor’s Degree In Accounting, Finance, Business Administration, Or A Related Field Preferred.
- Proven experience in office administration, accounts administration, HR support, or a similar role.
- Fluent in Arabic with good English communication skills.
- Strong proficiency in Microsoft Office.
- Adobe Creative Suite knowledge is an advantage.
- Comfortable working with macOS on an Apple Mac.
- Good understanding of basic accounting, administration, and Bahrain’s local procedures.
- Strong organizational, analytical, negotiation, and communication skills.
- Ability to handle confidential information with discretion.
- Excellent time-management and multitasking abilities.
- A bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
Restriction / Special Note
- Female candidates only.
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