Construction Administrator

Job Overview We are currently seeking a highly organized and detail-oriented Construction Administrator to provide comprehensive support for the day-to-day administrative and documentation tasks associated with our construction projects. The ideal candidate will possess a solid background in construction, demonstrating excellent coordination capabilities, alongside proficient knowledge of Microsoft Office applications. Key Responsibilities Provide consistent and efficient administrative assistance to project managers, engineers, supervisors, and site teams to ensure smooth project operations. Prepare, organize, and maintain thorough project documents, correspondence, reports, and records to support project compliance and workflow. Coordinate effectively with site teams, suppliers, subcontractors, and company management to facilitate timely communication and project progress. Prepare and meticulously track purchase requests, delivery documents, invoices, and various other project-related paperwork to maintain financial and operational accuracy. Maintain accurate and well-organized filing systems specifically for project and construction documentation, ensuring easy retrieval and management of information. Support the preparation of daily, weekly, and monthly reports, assisting project managers and stakeholders with up-to-date project status information. Monitor and track all project documentation including approvals, submissions, and any pending requirements to uphold compliance and project schedules. Manage emails, phone calls, correspondence, and general office administrative duties to maintain effective communication channels within the team and with external parties. Assist with employee and site attendance records, timesheets, and other administrative records as required to support human resource and payroll processes. Coordinate meetings and prepare detailed meeting minutes when necessary to document discussions and action points. Ensure all project documents are properly updated, accurately maintained, and readily available for review by management and project teams at all times. Perform additional administrative tasks related to construction operations as required to support the overall efficiency of the projects. All these responsibilities align with standard construction administrative functions such as maintaining detailed project records, coordinating schedules and documentation, and supporting diverse project teams. Requirements A minimum of 2 to 4 years of relevant administrative experience, preferably within the construction industry environment. A strong background in construction is highly preferred to understand the technical aspects and requirements of the projects. Previous experience working directly with construction companies, contractors, or engineering firms will be considered a significant advantage. Proficiency in Microsoft Office applications, including MS Word, Excel, Outlook, and other tools, is essential for day-to-day tasks. Exceptional organizational and documentation skills are required to manage multiple documents and project details efficiently. Good command of English communication skills, both written and oral, along with interpersonal skills to effectively interact with team members and stakeholders. Ability to coordinate with multiple departments and manage several tasks concurrently while maintaining attention to detail and meeting deadlines. Capable of working effectively under pressure, adapting to challenging situations without compromising work quality. Candidate must be currently available and residing in Bahrain. Immediate availability to join the team is highly preferred to ensure prompt onboarding. Experience in Bahrain or GCC construction sectors is considered an advantage due to familiarity with local regulations and practices. Preferred Candidate Preference will be given to candidates who have practical, hands-on experience in construction administration within Bahrain, possess good knowledge of project documentation processes, and demonstrate the ability to coordinate efficiently with both site and office teams for successful project delivery.

Experience

2 – 4 Years