Construction Administrative Assistant
Job Description
Seeking an organized and detail-oriented Construction Administrative Assistant to support project and site teams with daily administrative, documentation, coordination, and clerical activities. Key responsibilities include providing daily administrative support to project managers, engineers, supervisors, and site teams; maintaining and organizing construction project documents, records, reports, and correspondence; preparing letters, reports, forms, memos, and other project-related documents; maintaining physical and digital filing systems and ensuring documents are properly recorded; handling emails, phone calls, printing, scanning, and general administrative tasks; maintaining attendance records, timesheets, staff records, and administrative trackers; assisting with purchase requests, purchase orders, delivery notes, invoices, and material documentation; coordinating with suppliers, subcontractors, engineers, supervisors, and internal departments; updating spreadsheets, databases, and project records using Microsoft Excel and Word; following up on pending documents, approvals, deliveries, and administrative requirements; assisting with scheduling meetings, site visits, inspections, and appointments when required; supporting the site team with general construction-related administrative and clerical duties; and performing other administrative tasks assigned by management.
Requirements
- Previous experience as a Construction Administrative Assistant, Construction Administrator, Site Administrator, Project Administrator, Site Clerk, or in a similar role.
- Experience in a construction or contracting company is preferred.
- Good knowledge of Microsoft Office, especially Microsoft Word and Excel.
- Strong organizational and document-control skills.
- Good English communication and coordination skills.
- Ability to manage multiple tasks and meet deadlines.
- Attention to detail and accuracy in documentation.
- Ability to coordinate effectively with office and site teams.
- Bahrain construction experience will be an advantage.
Restriction / Special Note
- Must be locally available in Bahrain.
- Immediate joiner preferred.
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