Administration and Operations Coordinator
Job Description
We are seeking an Administration and Operations Coordinator to join our property management office in Bahrain on a full-time basis. This role involves working closely with management and communicating professionally with employees, tenants, customers, contractors and suppliers. The successful candidate will draft letters, notices, emails and other correspondence on behalf of management; follow up daily with the maintenance team to ensure assigned works progress according to schedule; visit buildings and properties when required to inspect and follow up on ongoing maintenance works; understand maintenance issues and communicate requirements between management, technicians and contractors; monitor employee attendance and address related administrative matters; handle LMRA-related payments and administrative follow-ups; handle SIO payments and related administrative work; monitor contract renewals and expiry dates; use Zoho Books for data entry and general administrative and accounting support; maintain schedules, records, files and follow-up lists; and perform other administrative and operational duties assigned by management.
Requirements
- Driving Licence
- Required
- Excellent written and spoken English communication skills
- Strong professional letter and email drafting ability
- Excellent interpersonal and communication skills
- Ability to understand instructions quickly and accurately, preferably from the first explanation
- Highly focused and organised, with the ability to follow matters through to completion independently
- Strong follow-up skills without requiring constant reminders from management
- Good knowledge of Microsoft Excel, Word, email and general computer applications
- Comfortable using AI tools such as ChatGPT and Gemini for administrative work and productivity
- Good understanding of building and flat maintenance terminology and common maintenance issues
- Previous experience in property management, facilities management, building maintenance or a similar environment is strongly preferred
- Ability to prioritise multiple tasks and maintain schedules and records
- Energetic, committed, punctual and dependable
- Mature, professional and capable of representing management appropriately
- Valid Bahrain driving licence preferred
- Ability to take ownership of assigned responsibilities, be proactive and attentive, and follow up on tasks without continuous supervision
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