Construction Office Coordinator
Job Description
Job Overview: We are looking for a Construction Office Coordinator to support the day-to-day administrative and coordination activities of our construction projects. The ideal candidate will have experience in a construction or contracting environment, strong organisational skills, and the ability to coordinate effectively between the office, project teams, suppliers, subcontractors, and management. This role is aligned with common Bahrain construction-office positions involving project documentation, reporting, correspondence, and coordination. Key Responsibilities: - Coordinate daily administrative activities between the office, site teams, engineers, and management. - Prepare, organise, and maintain project documents, reports, correspondence, and records. - Coordinate with project managers, engineers, supervisors, suppliers, subcontractors, and other departments. - Follow up on pending documents, approvals, submissions, and project requirements. - Prepare daily, weekly, and monthly reports as required. - Maintain accurate physical and digital filing systems. - Assist with purchase requests, delivery notes, invoices, timesheets, and other project-related documentation. - Coordinate meetings, prepare minutes, and follow up on action items. - Monitor office and project administrative requirements and ensure timely completion. - Handle emails, phone calls, correspondence, and general office coordination. - Assist management and project teams with various administrative and operational tasks. - Ensure construction-related documents and records are updated and properly maintained. Requirements: - 2–4 years of experience in office administration or coordination, preferably in the construction industry. - Previous experience with a construction company, contractor, engineering firm, or fit-out company is preferred. - Bahrain or GCC construction experience is an advantage. - Good knowledge of MS Office, especially Word and Excel. - Strong organisational, coordination, and follow-up skills. - Good English communication and interpersonal skills. - Ability to manage multiple tasks and meet deadlines. - Detail-oriented, reliable, and able to work under pressure. - Must be currently available in Bahrain. - Immediate joiner is highly preferred. Preferred Candidate: Candidates with hands-on experience in construction office administration, project documentation, and coordination between office and site teams will be given priority.
Requirements
- Experience
- 2 – 4 Years
- 2–4 years of experience in office administration or coordination, preferably in the construction industry.
- Previous experience with a construction company, contractor, engineering firm, or fit-out company is preferred.
- Bahrain or GCC construction experience is an advantage.
- Good knowledge of Microsoft Office, especially Word and Excel.
- Strong organisational, coordination, follow-up, and document-management skills.
- Good English communication and interpersonal skills.
- Ability to manage multiple tasks and meet deadlines.
- Detail-oriented, reliable, and able to work under pressure.
- Hands-on experience in construction office administration, project documentation, and coordination between office and site teams is preferred.
Restriction / Special Note
- Applicants must currently be available in Bahrain.
- Immediate joiners are highly preferred.
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