Procurement Administrator
Job Description
We are seeking an organized and detail-oriented Procurement Administrator to support procurement and purchasing activities for construction projects. Key responsibilities include managing day-to-day procurement administration; receiving and processing Purchase Requisitions from project and site teams; preparing and processing RFQs, Purchase Orders, LPOs, and related procurement documents; sourcing construction materials, MEP materials, tools, equipment, and consumables; obtaining supplier quotations and preparing comparison sheets; coordinating with suppliers regarding pricing, availability, payment terms, and delivery schedules; following up on pending purchase orders to ensure timely delivery to project sites; maintaining updated supplier and vendor records, purchase registers, quotation records, delivery trackers, and procurement files; verifying delivery notes, GRNs, invoices, and material receipts against purchase orders; coordinating with Project Managers, Engineers, Site Supervisors, Storekeepers, Accounts, and suppliers; monitoring material requirements, outstanding orders, and delivery schedules; assisting with the review of supplier invoices and supporting documents; following up on delayed, incorrect, damaged, or incomplete material deliveries; preparing regular procurement status reports and management updates; ensuring that procurement documentation is properly filed and maintained; and performing other procurement and administrative duties as required.
Requirements
- Experience
- 2 – 4 Years
- 2–4 years of experience in procurement, purchasing, or a similar administrative role.
- Previous experience in the construction industry is preferred.
- Good knowledge of construction and MEP materials, tools, equipment, and consumables.
- Experience handling Purchase Requisitions, RFQs, quotations, Purchase Orders, LPOs, GRNs, delivery notes, and invoices.
- Good knowledge of suppliers and construction material purchasing procedures.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Experience with ERP or procurement software is an advantage.
- Strong organizational and administrative skills.
- Good communication, negotiation, coordination, and follow-up skills.
- Ability to manage multiple suppliers, purchase orders, and delivery schedules.
- Strong attention to detail and accuracy.
- Bahrain or GCC construction experience is preferred.
- Experience with construction contractors, MEP companies, fit-out companies, engineering companies, or building material suppliers in Bahrain is encouraged.
Restriction / Special Note
- Must be locally available in Bahrain.
- Immediate joiners are preferred.
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